REF Review Payments

The College Finance Team have been asked how to make payments to external experts for reviewing research outputs.  We have liaised with Accounts Payable and Salaries, completing sample employment status checks, and have agreed on a new form specifically for CAHSS' reviews.

The form is at the bottom of this page.

The form needs to be completed by reviewer, engager/author and then signed by a financial approver (usually the School Manager). The main benefit of using this form is that is simplifies the payment process and does not require an ESS or Supplier set-up forms to be completed.

Key process points:

• The form MUST be completed by the reviewer as there is a declaration that they will include the fee payment in their annual tax return to the HMRC.

• The form must be signed by the reviewer or if emailed, the thread must shown it was submitted by the reviewer.  It must be saved as a PDF file prior to sending.

• The engager/author must complete the details of the output being reviewed including the finance code to be charged.

• If payment is to be made to a business rather than individual, an invoice for the fee plus any expenses must be submitted.  The School must still complete their section of the form and attach it to the invoice.

• The Financial Approval section must be signed by an approved authorised 'finance' signatory.

• The completed form must the submitted to the College Finance Team (ahss-finance@cardiff.ac.uk

Fees - how much to pay is determined by individual Schools.  Please contact your School Manager or local research office for further details.


If you have any queries please contact AHSS Finance or Martyn Struebig (struebigm@cardiff.ac.uk ext 76349)

We suggest you re-visit this page before you arrange your next review payment as the forms may be updated.