Mobile Phone Purchases and Contracts

Before requesting a phone, consider if you really need a University phone for business.  

Are you an emergency contact?  Are you frequently away on University business?  Do you need to be contacted whilst away on University business?

Mobile phones cannot be considered a 'research tool' so should not be purchased from school research initiative funds eg IRBs.

We would expect staff who elect to work from home to share their contact details with colleagues and their support staff.  The University should not purchase mobile phones in lieu of staff commuting.

Before we can arrange a University phone and associated call contract, please complete the CAHSS Mobile Phone Business Justification Form at the bottom of this page.  It will need to be approved by your line manager, plus your School Manager or Head of School.  This can be done by email once the initial section of the form is completed.  Final approval with be given by the College Registrar or College Head of Finance.

IT Services have produced guidance on phones and network contracts which can be found here https://intranet.cardiff.ac.uk/staff/services/technical-help-and-support/Purchasing-IT-goods-and-services/purchasing-mobile-phones.

Only phones listed on the guidance (or similar in cost and specification) will be allowed.  Luxury phones will not be purchased as they are considered to be for above normal business use.

As the phone would be for University business, we would not normally transfer your personal phone number to it.  

We cannot purchase a phone unless the University is paying the network charges associated with the phone. 

We cannot pay any costs towards a personal phone such as line rental or pay-as-you-go costs.

All phones must be purchased through the College Finance Team.  Any phones purchased personally will not be reimbursed.

All University purchases phones must be returned to your school if no longer required or if the user leaves the University.  All phone purchases must be recorded in your school's asset register.

If your school requires pay-as-you-go phones for research purposes, open days, events etc please contact the College Finance Team.