You know from, where and when you want to travel. The CAHSS Finance team can book flights and accommodation for you, but this often means a big email exchange. Why not book them yourself, on-line or with our agents? The online process is very similar to using Expedia, Opodo or Skyscanner.
- We can give you online access to book for yourself using Ian Allan Travel or STA Travel.
- You find your flight and/or accommodation online.
- You enter your unique travel reference as part of the check-out process.
- You will receive email confirmations of your flight or accommodation.
Where to I get the unique travel reference?
- For overseas travel, you will receive it in your EXP4 approval It will be if the format AHSS12345XY. You can use it for flights, accommodation and trains (on Ian Allan Travel) for that specific trip.
- For UK travel you can ask CAHSS Finance for a reference, giving the team dates, reason for trip and the finance/project code. You will the given a reference in the format AHHT12345XY.
- You must not enter a finance code or use the reference of another trip. References are checked for validity. We will cancel invalid bookings and you will probably still get charged.
How do you register for online self-booking?
Email ahss-finance@cardiff.ac.uk. If we have booked for you before we will have your details and just activate your account. If not, we will ask you to give us your name as per passport, date of birth and contact email/phone. You will receive emails regarding your set-up and some brief guides on checkout.
Can you book for someone else e.g. a visitor?
No, but you can still look at the system and ‘copy and paste’ details to CAHSS finance together with the traveller’s details and finance code
Can you phone the agent?
For Ian Allan Travel and STA Travel you can use the AHSS reference:
If your flight is complicated or isn’t showing on our agent’s system you can call the agent. They can book for you using the same order reference that you would use online. It is important that you ask the agent to charge the CAHSS account.
If you are travelling with family and you want to pay for their cost, please arrange payment for them over the phone and ask them to charge the University using your AHSS reference.
For Diversity Travel, Key Travel, Clarity Travel and Selective Travel you must arrange for a purchase order to be raised in order to make your booking.
Other pages:
Travel Management Company Details - http://ahss-finance.cardiff.ac.uk/Knowledgebase/Article/View/64
Check-out instructions:
Ian Allan Travel: http://ahss-finance.cardiff.ac.uk/Knowledgebase/Article/View/66
STA Travel: http://ahss-finance.cardiff.ac.uk/Knowledgebase/Article/View/96
Travel Booking FAQs - http://ahss-finance.cardiff.ac.uk/Knowledgebase/List/Index/9/travel-booking-faqs
Generic Log-Ins - http://ahss-finance.cardiff.ac.uk/Knowledgebase/Article/View/82
Martyn Struebig
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